Procurement and Contracting
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Organizational Overview
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Procurement authority is provided by the Board of Education (BOE) via Colorado Revised Statute §22-32-109. The BOE of D-11 is elected to establish a centralized system staffed with trained procurement professionals to facilitate the efficient acquisition of supplies, equipment, services, construction, and real property, as well as the disposition of surplus property. In addition, the Facility Rentals office is part of the Procurement Department.
The District 11 Procurement and Contracting Department is accountable to the Superintendent, reporting through the Deputy Superintendent for Business Services, for ensuring integrity in the procurement process. The department provides expertise on contracts ranging from small dollar value procurements to large, complex acquisitions, contract administration, while ensuring top-quality customer service. A variety of tools from formal contracts to use of pre-established purchasing instruments to intergovernmental agreements are used to achieve the most efficient and cost-effective acquisition for all purchases handled by the department. Support includes not only the transactional aspects of contracts and rentals but also assistance in developing requirements, conducting market research, evaluating risks and benefits to obtain best value solutions that are financially sound. The total staffing for Procurement and Contracting and Facility Rentals is comprised of nine executive professional full time equivalency (FTE) and two education support professional FTE. This is a team of trained, experienced professionals dedicated to support student achievement by ensuring quality procurements and outstanding customer support.
Regulations
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Important Notice to all Vendors:
Colorado Springs School District 11 is using a new online procurement system (Bonfire) which will allow you to view contracting solicitations and submit solicitation responses. You are invited to register in the Bonfire System.
The Bonfire Vendor Registration Portal is now open and registration is FREE. It can be found at https://d11.bonfirehub.com/portal/?tab=login A video with instructions for vendor registration is available here. To submit responses to any opportunity you will need to register.
For technical questions related to registration, please contact Bonfire at Support@GoBonfire.com or visit Bonfire's help forum at bonfirehub.zendesk.com/hc
Colorado Springs School District 11 may post Bids and Requests for Proposals on the Rocky Mountain E-Procurement System (RMEPS). Facilities and Construction requirements will continue to be posted on the D11 website.
The Rocky Mountain E-Procurement System gathers in a single web accessible location the business opportunities from multiple agencies in the Rocky Mountain area. To access the website and view all these offerings, a vendor only needs a user ID and password. A user ID and password may be obtained, free of charge, from the Rocky Mountain E-Procurement System. For a nominal fee, paid to the Rocky Mountain E-Procurement System, vendors may elect to receive automatic e-mail notifications of opportunities posted by participating agencies.
In order to view business opportunities, vendors must register with RMEPS. Click the link below to register:
www.rockymountainbidsystem.com
If you need help or assistance, please call the Rocky Mountain E-Purchasing System technical support department at BidNet toll free 1-800-677-1997, Ext. 214. To expedite your request, please ask for the Rocky Mountain E-Purchasing System.
Facilities and construction requirements will continue to be posted on this D11 website.
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Procurement and Contracting
Kris Odom, Executive Director
Our Vision and Mission
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Vision Statement: Our quest is to open doors for student success by providing superior solutions through contracting.
Mission Statement: Apply best business practices to obtain best value solutions that support our corebusiness – student achievement.
